SharePoint is a robust collaborative platform that integrates seamlessly with Microsoft 365, and its security, reliability, and efficiency make it a solid choice for many organizations. Still, the thought of a SharePoint migration – that is, migrating all of your existing files to SharePoint – can be daunting. However, the benefits of utilizing SharePoint are endless, and we think the migration is well worth it. Let’s discuss why and how to migrate to SharePoint and take advantage of its numerous features to elevate employee experience within your organization.
Why Migrate to SharePoint?
SharePoint is a top-of-the-line cloud solution for organizations looking to store, share, and collaborate on content in one secure space, so it makes sense that many make the migration. SharePoint allows seamless sharing across organizations to empower teamwork for every project team, department, and division. It is highly customizable and allows for effortless collaboration internally and externally, across desktop and mobile devices, making it a popular choice for many businesses.
Organizations can use SharePoint to broadcast personalized, targeted news to keep employees informed and drive organizational efficiency. In addition to this, SharePoint provides a powerful search function that helps users discover useful information and insights to guide decision-making. By creating a rich digital experience, SharePoint transforms business processes and accelerates productivity within organizations, which is why 200,000+ businesses use it for their intranets, team sites, and content management.
The Importance of a SharePoint Migration Plan
Software migration can be a complex task, which is why it is important to come up with a migration plan to ensure that it is conducted seamlessly and no critical files are lost in the process. You have to ensure that your team still has everything they need to carry out their responsibilities without running into roadblocks during and after the migration process.
To help make the process simpler, we’ve put together a step-by-step set of instructions to help make your organization’s migration to SharePoint simpler, which we’ll discuss below.
The Steps Involved in a SharePoint Migration
The steps commonly involved in a SharePoint migration include:
- Consider your business’ future and goals.
Think about your company’s mission and the direction that it is headed in. Consider project management plans and organizational restructuring that may affect information flow and the migration process. Identify whether the timing is right for a migration to SharePoint.
- Put together a migration team.
To ensure a smooth and seamless migration, consider putting together a team dedicated to overseeing the migration process, or hire an external team of experts that specialize in SharePoint and can assist with strategy, audits, documentation, and testing.
- Analyze your existing content and organization.
Review and analyze the data relating to the content that you plan to migrate to SharePoint, as there may be outdated content that is no longer relevant to your organization. Deleting or archiving this content can save you time during the migration process.
- Set up your new environment.
When preparing your new environment, be sure to focus on optimizing performance. Does it make sense at this point to restructure some content? Or, would it be better to keep things as similar to the current structure as possible? Set up your new environment to maximize user efficiency and content findability.
- Migrate to SharePoint.
Once you’ve set up your new environment, your migration team can begin to migrate. We recommend migrating in one of two ways: 1) in phases to allow for a high level of communication with users or 2) in one cutover to minimize confusion between platforms. Depending on your users, one approach might work better than the other.
- Conduct testing.
Finally, make sure that everything is working as intended by carrying out testing. This step is where migration experts are especially helpful as they know exactly what to look for and can ensure that data has been migrated accurately and completely.
By following these steps, you can ensure a smooth and seamless migration to SharePoint, and an enhanced experience for employees across your organization.
Klarinet Solutions Can Help with Your SharePoint Migration
While a SharePoint migration can be very time-consuming and complex, it doesn’t have to be! The experts at Klarinet Solutions are familiar with all things SharePoint and can make your organization’s migration process a breeze so you can begin to take advantage of the multitude of benefits that come with SharePoint as soon as possible.
Contact us today! Our digital workplace experts will be happy to put together a custom migration plan for your organization.