HR departments have been hit hard over the past couple years as the COVID-19 pandemic with widespread uncertainty, increased mental health issues, and general social upheaval all contributing to huge workplace disruption. Now, with employers increasingly adopting hybrid or digital-only workplaces, HR departments are facing new complexities as they carry out their roles. HR departments run a lot of small, repeated processes, and adding consideration for digital workplaces can multiply the number of processes they are working with. Automating some of these processes with Microsoft Power Apps for HR departments can extend the department’s capacity for the more human aspects of human resources – something sorely needed as employees adapt to their new realities.

What is Microsoft Power Apps?

Part of Microsoft Power Platform, Power Apps provides users with a low-code or no-code way to build custom apps to meet their specific business needs. Power Apps lets you build custom business apps that connect to your existing Microsoft platform data stored in Microsoft Dataverse or in various online and on-premises data sources, like SharePoint, Microsoft 365, Dynamics 365, and more. Even better, you can use these data sources to organize the different components of your Power App and create intuitive functionalities. This connectivity makes Power Apps an excellent tool for data entry and viewing in particular, enabling users to replace labor-intensive manual processes with automated processes. For example, a tasks like managing inventory, processing expense reimbursements, and even highlighting employee anniversaries can be accomplished with Power Apps. As you can see, Power Apps has huge potential for helping businesses handle their day-to-day tasks more efficiently.

How can HR Departments Use Power Apps?

HR departments in particular can really benefit from Power Apps. As noted, they are often hugely reliant on repetitive time consuming manual process. Automating those processes with Power Apps can free up a huge amount of bandwidth for the HR team.

Top 3 Power Apps for HR Departments

  • Employee Onboarding and Offboarding

New Hire Onboarding Dashboard

Onboarding and offboarding employees is hugely important, and the process can be hugely time consuming and prone to errors. Certain tasks can be forgotten, or data misfiled and lost. That’s why many businesses are taking advantage of Power Apps’ ability to tap into the data from other Microsoft 365 services and creating onboarding tasks apps. With Power Apps, gathering and storing new employees’ information can be streamlined and uniformed.

Power Apps for HR Employee OnboardingThe Power App guides new hires through the onboarding process so they don’t have to spend their first day being bogged down with paperwork. New employee forms are organized, accessible, and tracked, and can then be easily edited to keep them up to date.

Power Apps for HR Onboarding Screen

If you want to learn more about how Power Apps can be used for employee onboarding, make sure you register for our upcoming webinar: Turbo Charge Your Onboarding Process with Microsoft 365 Power Apps and Power Automate” to see exactly how you can use these tools yourself.

  • Time Off Requests

Managing requests for time off can also be headache for HR departments. Without a solid and simple process, requests can come in to the HR teams missing key information or in the wrong format. This means the team then wastes time tracking down the correct information.  A manual process also makes administering leave requests a challenge, and it can make tracking the status of a request and other time-off-related information a pain point for employees.

Leave Requests

With Power Apps leave requests replacing paper ones, your HR department will be able to ensure employees are providing all the information needed at the time the request is submitted. But more than that, the experience for the employee is hugely improved. Employees can see how much time off they have banked, create new requests with all the required details, and confirm the status of their pending requests all within the app.

  • Employee Recognition

Employers are increasingly becoming more focused new ways to show appreciation for their employees – with good reason. The shift to remote work meant that company culture – including how teams celebrate wins together and recognize each other’s accomplishments – had to go digital too. Bringing this aspect of working life into the digital workplace was something that a lot of businesses struggled with because there was no good system or process in place for it. Power Apps to the rescue again!

employee recognition

With Power Apps, you can easily create a streamlined system through which you can publicly (within your organization) recognize an employee’s or team’s hard work, and individual employees can call out their team mates and coworkers for going above and beyond as well. You can fully customize the app with the types wins you want to celebrate, so they are specific to your business. You can also determine how and where the recognition posts are displayed, working them into platforms your team uses regularly like Microsoft Teams.

Employee recognition apps


Learn More About how Power Apps for HR Departments Can Work For Your Organization

These are just three examples of how Power Apps for HR departments can help to revolutionize the way your human resources teams works. The Klarinet team has seen huge success when businesses adopt Power Apps to make manual, time-consuming tasks into efficient, automated processes, especially in the HR department. If you’d like to learn more about how they can work for you, get in touch today, book a Power Apps demo here, and don’t forget to register for our upcoming webinar!

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