Best Microsoft Teams Lifecycle Management Practices

Workplaces all over the world have been able to modernize thanks to Microsoft Teams making communication and collaboration more efficient and seamless. However, if you don’t put some thought into your deployment, Microsoft Teams can actually hinder communication and collaboration. This is why it is key that Microsoft Teams lifecycle management best practices must be established and executed.

When Should You Start with Microsoft Teams Lifecycle Management?

Short answer: as soon as possible. Don’t wait for your Teams environment to be unhinged. Setting up Microsoft Teams lifecycle management from the start is crucial. The right way to start with Microsoft Teams lifecycle management is to plan and implement a strategy from day one. But even if you didn’t implement a lifecycle management strategy from the start, that does not mean that your environment is a lost cause. The purpose of lifecycle management is to help you and your organization overcome hurdles no matter what stage of Microsoft Teams adoption you are in.

Getting Started with Microsoft Teams Lifecycle Management

Lifecycle management is all about ensuring the longevity of your Microsoft Teams environment from the start. Let us walk you through some of the important steps in setting up and managing Microsoft Teams, from creation to sunsetting.

Defining Your Microsoft Teams Teams

Prior to creating any Microsoft Teams teams, you need to define the purpose of the team and set a creation process in advance. This includes deciding what events warrant the creation of a team and who has the authority to do so.

With Orchestry, you have the access to Pre-Built Workspace Templates and Controlled Self-Service Provisioning to create tailor-made teams and SharePoint sites, maintaining a standardized experience throughout your platform. Templating allows you to control how an asset is organized and provisioned, which enables you to track owners, members and approve the creation itself before provisioning a new team.

controlled self-service provisioning for lifecycle management

Pre-Plan Microsoft Teams Governance

The configuration of governance policies allows for the most efficient creation and usage of Microsoft Teams. This includes setting a naming convention to be followed across your environment, identifying what kind of teams will be public and private, and determining who can add/approve new members to each team.

You’ll also want to plan transparent Microsoft 365 Governance with Orchestry, including set-up and deployment of naming conventions, sensitivity labels, metadata, and unparalleled compliance. Carefully implementing enhanced governance policies with Orchestry means removing the bottlenecks and access issues that are otherwise common.

microsoft teams naming convention for lifecycle management

Set Up Checkpoints for Monitoring Workspace Usage

As a team grows, it is vital that you keep an eye on it to see how it’s being used. Track usage and activities in your Microsoft Teams to understand if they are being utilized to their full potential. The right reports and insights will quickly expose issues that you can then remediate and immediately get a better handle on your Microsoft 365 collaboration environment.

Orchestry’s Actionable Insights and Reporting capability provides visibility into your Workspaces, Microsoft Teams, and SharePoint Online you don’t get anywhere else. You gain a rich understanding of each Workspace and how it has evolved over time. With powerful reports that deliver insightful metrics in a simple and appealing interface, IT administrators can make informed decisions and fully optimize and remediate your environment more efficiently than ever before.
workspace insights overview with orchestry microsoft teams lifecycle management

Identify Microsoft Teams that Need Revitalizing

By looking into the data on your Microsoft Teams teams, you will learn which need to be revived and which ones are nearing the end of their lifespan. This is the first step towards managing this unruly platform with ease.

With Orchestry’s Insights and Reporting capability, targeting the Microsoft Teams teams and SharePoint sites that need remediation is simple. Additionally, Comprehensive Lifecycle Management allows you to manage these Workspaces by managing their owners, members, guest access and other elements for a smooth clean up.

What Does the End of a Microsoft Team Look Like?

You need to define what happens after a team has served its purpose. Set next steps and follow through to keep your Microsoft Teams environment free from sprawl and abandoned Workspaces.

Orchestry’s Archiving Policies are triggered based on custom inactivity thresholds and can be configured on a template-by-template basis. Once the policy is triggered, Orchestry notifies MS Teams owners and administrators to make sure they don’t actually want to keep their Workspace, giving them the freedom to extend its lifespan if needed.
setting archive policies with orchestry's comprehensive lifecycle management

Set Microsoft Teams Archival Policies

All of the content that has accumulated in Microsoft Teams overtime needs to be managed too. Whether you want to delete it, remove access to it, or store a copy of it in a Microsoft Azure instance, with the right policy configurations, you can easily manage these resources of without losing control or terminating them.

If content retention is of importance to you, Orchestry is your simplest solution. Orchestry’s archive option allows you to:

  1. ‘copy and delete’ the Workspace
  2.  copy over the entire content of the Workspace
  3. move to another location before deleting the Workspace

Explore Microsoft Teams Lifecycle Management with Klarinet

We want you to have the most productive business environment possible, which makes Microsoft Teams lifecycle management an important part of your digital workplace strategy. As an official Orchestry Delivery Partner, Klarinet, is dedicated to maintaining a tamed Microsoft Teams and Microsoft 365 platform for you.

Request a demo with us and learn how you can take your Microsoft Teams Lifecycle management to the next level!

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