NEWS

Tech Tip: Leverage a People Finder in your Organization

 

Let’s say that you work for a company that has offices in multiple locations and cities. Those offices span many floors and each floor has seemingly endless cubicles. How do you really know where a person’s desk is? More so, how can you find any information related to your work or the right expert to help you on your task? Not to mention this gets a lot more complicated when trying to find and communicate with someone that works remotely or in a different city. As you already know, a lack of communication can really wreak havoc on the productivity of individual employees, teams, and organizations. And when productivity goes down the drain, it finds its way to effect the experience of valued customers. Finding the right expert and information in an efficient manner once took hours away from an employee’s day; however, a modern digital workplace allows you to find who you need in a matter of clicks.

In a recent project with a client, I designed and implemented a People’s Finder app that would help a client search up any individuals within their company. After this implementation, this firm’s lawyers, assistants, paralegals, clerks, secretaries, and other personnel can collaborate with one another and easily find each other either remotely, virtually, or in-person. People Finder operated like a digital directory, but this is not the only digital tool in the program.

 

As part of a Valo implementation, I migrated an existing PHP/MySQL-based “Office Seat Map” application to Azure and delivered it as a SharePoint Add-in part. Simply put, it allows a user to find the physical location of a co-worker and ties perfectly into Valo Expertise Finder.

Finally, to complete the whole project, I created an advanced employee directory that allows a user to find a colleague using minimal clicks by Office, Expertise, License, City and even Floor. This can be tailored for any organization depending on what communication channels/directories they need the most. Customizable advanced search features can look up people based on titles, expertise, projects, relevant information, department, files created, office location, remote location, and so on. It is evident that most organizations struggle in pinpointing which business processes need improvement and taking a strategic initiative to fix those holes. This simple yet necessary business solution saved hours of time and effort from our client and their employees.

 

 

Needless to say, the client was extremely pleased with the result of this project. It was almost like the clouds parted and rays of sunshine came streaming down from the heavens showing the way to find all their colleagues, stay connected, and earn immediate access to all the information they need.

Office 365 provides a very sophisticated set of applications designed to make organizations more productive and efficient. Make the most out of your Office 365 investment with Klarinet Solutions. Our team of experts serves organizations by leveraging their Office 365 applications to optimize business objectives, culture, and community. Our goal is to provide an effortless and complete experience for employees in a perpetually growing digital workplace world. Feel free to contact us for any information!

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